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Privacy Policy
Effective Date: May 16, 2025
1. Information We Collect
- Personal Data: Name, email address, phone number, resume/CV, cover letter, and any additional information you submit when applying for a job.
- Usage Data: IP address, browser type, pages visited, and timestamps—automatically collected to improve site performance.
- Cookies & Tracking: We use strictly necessary cookies to maintain your session and optional analytics cookies to understand site usage. You can opt out of analytics cookies at any time.
2. How We Use Your Information
- Application Processing: To forward your application materials to employers and to communicate with you about your application status.
- Site Improvement: To analyze traffic, diagnose technical issues, and optimize user experience.
- Legal Compliance: To comply with employment laws, verification processes, and any legal obligations.
3. Data Sharing & Disclosure
- We share your application data only with the specific employer for the role you apply to.
- We do not sell, rent, or trade your personal data to third parties.
- We may disclose information if required by law or to protect our rights and property.
4. Data Storage & Security
- All personal data is encrypted in transit (TLS) and at rest.
- Access to candidate data is limited to authorized personnel only, protected via multi-factor authentication and strict role-based controls.
- We conduct regular security audits and vulnerability assessments to keep your data safe.
5. Retention Period
Your application data is retained for as long as necessary to process your application and for compliance with legal or regulatory requirements (typically up to 2 years), unless you request earlier deletion.
6. Your Rights
- Access: You can request a copy of all personal data we hold about you.
- Correction: You may update or correct inaccurate personal information.
- Deletion: You can request deletion of your data at any time (subject to legal obligations).
- Opt-Out: You may opt out of non-essential cookies via your browser settings.
7. Children's Privacy
Our services are not intended for individuals under 13. We do not knowingly collect data from children under 13.
8. Changes to This Policy
We may update this policy to reflect changes in law or our practices. We will notify you by posting the new policy with a revised “Effective Date.”
9. Contact Us
If you have questions or wish to exercise your rights, please email us at [email protected] or write to:
RECRUITRAC LLC
Attn: Privacy Team
7340 SW 96th Street
Miami, FL USA 33156